Vendor Payment Policy:

1. All bills must be emailed to accountspayable@retherfordcustomhomes.com. Bills that are sent via text or sent to other email addresses will be returned.

2. Bills must be received by Thursday morning at 9:00 AM to be paid the Friday of the following week.

3. If a bill is received on Friday it won't be opened for coding until the following Thursday which means it won’t be paid until the second Friday after it is received.

a. Example #1: RCH receives your bill on Thursday morning, May 1st, 2025 by 8:00 AM. This bill will be approved for payment on that same day and paid one week later on Friday May 9, 2025.

b. Example #2: RCH receives your bill on Friday morning, August 1st, 2025. This bill will not be approved until Thursday August 7th 2025 which means that it will not be paid until Friday August 15th, 2025.

4. New Vendors must have a W-9 form on file with Retherford Builders, Inc. before payment is issued. This form must be uploaded through our website at https://www.retherfordcustomhomes.com/vendors. NO

PAYMENT WILL NOT BE ISSUED UNTIL A w-9 IS COMPLETED AND TURNED INTO OUR OFFICE.

5. New vendors must also provide an insurance certificate with Retherford Builders, Inc. named as certificate holder. The certificate should and W9 should be uploaded via our website at https://www.retherfordcustomhomes.com/vendors. Contractors without Workers Compensation Insurance must receive prior approval before performing work on Retherford Builders, Inc. projects.

NO PAYMENT WILL BE ISSUED UNTIL AN INSURANCE CERTIFICATE IS RECEIVED OR APPROVAL TO WORK WITHOUT INSURANCE BY RETHERFORD BUILDERS, INC. SITE SUPERINTENDENT IS GIVEN.

6. Information for the insurance certificate is as follows:

Retherford Builders, Inc

2120 N Wood Ave.

Florence, AL 35630

‍